Coming soon

Desktop AI workspace for small firms

Kibi's Secretary reads your mail and calendar and drafts replies for you to send. Kibi writes Word, Excel and PowerPoint files, with 46 built-in experts for office work.

See Kibi at work Read the questions

Secretary

Kibi

Wednesday, 9:42

What needs me today?

Four items. Your next meeting is at 10:00, and the reply to Sato about the Company A contract is in your drafts. Mail Calendar

Show me the draft.

It asks Sato to keep the 30-day payment term from version 3. Nothing is sent until you send it.

Add the two comment files.

Attached. Both are also in the Library under Company A.

Write to the Secretary

Kibi lists what needs you today

Mail, meetings and to-dos from your connected accounts arrive as items. The Secretary follows up on each one and leaves you the few that need a decision.

See how drafts are saved

Kibi / Today

Reply to SatoCompany A contract v4Draft ready9:12
Supplier invoices3 to check · ¥12,400 differenceNeeds you9:05
Product weeklySummary written · 2 decisionsNeeds you8:50
Hiring2 candidates need feedbackNeeds you8:31
ACompany AContract mail in one threadFollowing up8:20
OIOctober invoicesChecking against freeeFollowing up8:02
Client daily reportWorkflow · reauthorize GoogleNeeds you7:30
Weekly client progressWorkflow · Monday 09:00Draft readyMon
Invoice checkWorkflow · runningFollowing upMon
Team 1:116:00 · 30 minutesDraft readyMon

Draft reply · saved in Gmail drafts

Re: Company A contract v4

Dear Mr Sato, thank you for sending version 4. We agree with the revised scope in clause 2 and the delivery dates in clause 3.

Clause 6 now sets payment within 60 days of invoice. Could we keep the term from version 3?

If that works for you, we can sign this week. I have attached our comments on the two remaining points.

I will call you after the 13:30 meeting to confirm the next step.

Best regards

Attachments: comments on clause 6, comments on clause 9.

Thread: 6 mails and 2 meetings about the Company A contract.

The Data Brain reads each source once

Mail, calendars, folders, NAS and Obsidian vaults flow into Kibi's Data Brain. It reads every item one time, gives the Secretary its items and writes your knowledge base as Markdown pages. A team project has its own shared Data Brain.

See the accounts Kibi reads

The Secretary does the follow-up. You keep the decisions.

Saves replies as drafts

Mail the Secretary writes goes into the drafts folder of your own mailbox. You read it there and press send yourself.

Draft saved in GmailnowReply to Sato, Company A contract v4Open
Meeting summary written4mProduct weekly, 2 decisions to confirm
3 invoices checked12mOctober, against freee

Repeats work on a schedule

A workflow runs its steps at set times or on a trigger. You manage every one on the Automation page.

Weekly client progress

3 of 5

Read this week's client mail
Collect meeting decisions
Update the progress sheet
Draft the summary mail
Save the report to the Library

Keeps every file it makes

The Library stores a fixed copy of each deliverable and records the conversation, workflow or project it came from.

6 files kept

October tax reportExcel
Company A proposalWord
Weekly progressPowerPoint
Contract v4 commentsPDF
Meeting minutesMarkdown
Invoice checkExcel

Shares projects between accounts

People with different accounts share a project's tasks and files. Each member's agent runs on that member's own computer.

Projects / Company A

Supplier surveyResearch · TanakaPublished2m
October reportTax report · SuzukiIn progress9m
Proposal slidesDesign · ItoIn progress14m
Contract reviewResearch · TanakaTo do1h
Invoice templateDesign · ItoPublished2h
Client FAQWriting · YamadaTo do3h
Meeting notesResearch · KatoPublishedTue

Kibi runs on your computer

KibiCore, the backend, runs on your machine beside your files and the Library. In a team project every member's agent works on that member's own computer.

BackendKibiCore, on your computer
MemoryOne, kept on this computer

Writes Word and Excel files you can edit

Ask in a conversation and Kibi produces a Word document, an Excel workbook or a PowerPoint deck that opens in Office like any other file.

FormatsWord, Excel, PowerPoint
Tax accountant expertReport templates

See where files are kept

Company A proposal.docx

2. Scope and schedule

We will review the supplier invoices for October and prepare the monthly report in the agreed format.

The first draft is delivered by Friday 6 November, and the final report follows the week after.

Each report lists the invoices checked, the differences found and the entries that still need a decision.

Questions go to the project lead, who answers within two working days.

Fees and payment terms are set out in section 4 of this proposal.

3. What we need from you

Access to the invoice folder and the October bank statement, and one contact for questions about suppliers.

We will confirm the format of the report with you before the first draft.

Changes to the scope are agreed in writing before work starts.

One workspace for the accounts you use

Sign in once and Kibi reads Google and Microsoft mail, calendars and files, Slack, Notion, Salesforce, Stripe, Todoist and Trello. freee, Chatwork, kintone and Money Forward connect through their vendors' MCP servers.

Questions

When can I use Kibi?

Kibi is coming soon. There is no public download yet.

Which computers does Kibi run on?

Kibi is a desktop app, verified on Apple Silicon Macs. Windows and Linux builds are in testing.

Does Kibi send mail for me?

No. The Secretary saves replies and follow-ups as drafts in your mailbox, and you send them.

Which languages does Kibi come in?

English, Japanese and Simplified Chinese. The 46 built-in experts are written for Japanese workplaces.

Kibi's desktop pet, a round black and white character, hurrying to the right